Human Resources Admin (code: HRA)
Responsibilities:
The
Human Resources Admin performs a variety of highly responsible
administrative duties. He or she will assist HR Manager by providing
day-to-day operational HR support and counsel covering many or most of
the following areas: recruiting, benefits, training, employee relations,
employee communications, and employment documentation. His or her
duties will include:
- Maintain employee information in HR database
- Maintain active and inactive employee personnel files
- Assist
HR Manager in recruitment process i.e. scheduling interview, maintain
candidates database, pre-employment background check.
- Facilitating new employee orientation
- Assist HR Manager in administering performance appraisal process
- Handling employee benefit (e.g. leaves, health insurance) administration
- Assist HR manager in logistic and administration process for internal and external training.
- Ensure confidentiality of all information
Qualifications:
- Minimum Diploma in secretary or related study
- Good ability to manage multiple tasks/projects and prioritize appropriately.
- Excellent administration skill with strong attention to detail.
- Strong ability to handle confidential information
- Proficiency in Microsoft Office (Word, Excel and PowerPoint)
- Good in both oral and written communications in Bahasa Indonesia and English.
Group Assistant for Human & Health Services
Responsibilities:
The Group Assistant works closely with and supports the needs of key senior personnel and others in the practice group. Responsibilities include, but are not limited to:
Client Servicing
Ø Maintain calendar for appointments, calls, meetings, VIP visitors, key projects and follow-up tracking
Ø Research and compile materials needed for meetings, calls, projects, etc.
Ø Coordinate travel arrangements and travel itinerary and portfolio, including venue details and concierge contact
Ø Supervise manager’s desk in his/her absence; make decisions as necessary
Ø Function as the liaison between senior manager and staff, clients, etc.
Ø Research, compile and present projects as requested
Ø Coordinate meetings regarding status of projects and assignments
Ø Coordinate and oversee document production and projects, as requested
Ø Coordinate in-house meetings, including conference room set-up, beverage/food, etc.
Ø Maintain client files, contacts database and record keeping needs of practice
Ø Prepare monthly status report for practice
Ø Prepare project updates and status reports
Administration
Ø Order supplies and equipment for designated practice area
Ø Coordinate team members’ performance appraisals in conjunction with HR
Ø Attend staff meetings and take responsibility for follow-up action
Ø Prepare daily mail/correspondence; review packages and handle routine correspondence and calendar needs
Ø Maintain grid to track group PTO for HR purposes
Ø Complete special projects as assigned
Financial Management and Planning
ØCompute personal timesheets and expense reports in a timely manner
Ø Process manager’s invoices, timesheets and expense reports in a timely manner
People Development
ØContribute to performance appraisal process for peers and managers
ØEngage in team building activities
Leadership
ØLive the Edelman values (quality, integrity, respect, entrepreneurial spirit, mutual benefits)
ØDemonstrate professional behaviors and pursuit of excellence in all endeavors
ØParticipate in continuing education classes (Edelman U: 24 credits per fiscal year)
Qualifications:
· Diploma degree in administration or in
secretarial
· Display professional sensitivity, high levels of
integrity as well as maturity in day to day dealings with clients and colleagues
· Have professional, intelligent and responsive approach
and a positive attitude
· Able to work efficiently, be
solutions-oriented, proactive, and anticipate needs is required to take ownership of work and excel in a team environment
· Strong sense of customer service, and be well organized
with excellent written, oral, and interpersonal communication skills.
· Ability to communicate in written or verbal to teams and
clients including Directors level and above in clear and concise manner.
· Demonstrate
excellent organization/administration skill
time management skill, and extensive attention to detail as well as
ability to follow through on projects and handling multiple tasks.
· Able to work on own initiative to have solution
orientated approach in handling multiple task.
Receptionist (RCP)
Responsibilities:
This
position will serve as our company first image to our guest and clients
by welcoming visitor and managing reception area, handling incoming and
outgoing calls in professional standard and ensuring phone messages are
well received. The receptionist will also handle meeting room booking
and external courier service.
Qualifications:
· Minimum diploma degree in any major (preferably from
English Literature, secretarial or tourism)
· Good ability in speaking and writing in Bahasa Indonesia
and English is a must
· Demonstrated ability to exercise good judgment and tact
while consistently providing a high level of customer service is critical
· Possess warm and pleasant personality with helpful
attitude
· Dependability, reliability, and timeliness in the
completion of assignments is required
· Having at least 3 year experience as receptionist or
customer service
· Work experience in multinational company or in media
agency will be an advantage
· Demonstrated skill and experience using Microsoft
Outlook, Word, Excel and the Internet
Interested applicants meeting the above qualifications should send their resume to careers.jakarta@indopacedelman.com and write the position code and name in the subject.
IndoPacific
Edelman presents excellent learning, growth prospects and a clear
career path for those looking for a future in communications. This is a
great opportunity for someone who is looking for challenging opportunities in a dynamic and learning environment.
PT INDO PACIFIC EDELMAN
Recapital Building, 3rd Floor, Jl. Adityawarman Kav. 55,
Kebayoran Baru, Jakarta 12160
Tel 721 59000, Fax 727 86980
